Employment Opportunities

Payroll Clerk I

  • Job Tracking ID: 512507-682872
  • Job Location: Milwaukee, WI
  • Job Level: Entry Level (less than 2 years)
  • Level of Education: 2 year degree
  • Job Type: Full-Time/Regular
  • Date Updated: May 08, 2019
  • Years of Experience: Less Than 1 Year
  • Starting Date: May 27, 2019

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Job Description:



I. Position: Payroll Clerk I


II. Status: Full-Time, Hourly


III. Reports to: General Accounting Manager


IV. Position Summary: The payroll clerk partners with accounting, human resources, PAS and outside vendors to ensure every one of our PCW’s is paid correctly and on-time. To be successful, the payroll clerk must also be able to see the big picture impact that payroll has on the organization’s bottom line as well as the daily lives of each employee. Because of this, they are accurate, have a sense of urgency and are proactive in resolving issues.


V. Position Expected Hours of Work: This is a Full-Time position. Days and hours of work are Monday through Friday, 8:00 am to 4:30 pm. Occasional evenings and weekends.


VI. Essential Functions of the Position:

  1. Collect, sort, alphabetize and review timesheets for completeness/issues.
  2. Enter/verify timesheet data using Carecenta software.
  3. Analyze exceptions, maximum hours and overlap hours, sending issues over to PAS to be corrected.
  4. Complete Batching Process in Carecenta to prepare files for uploading to payroll software.
  5. Input employee data in payroll software (new hire, rehire, terms, direct deposits, rate changes, tax withholding changes, and 403(b) changes.).
  6. Maintain filing of biweekly timesheets. At year end, assist with preparation for offsite storage of timesheets.
  7. Responsible for producing requested consumer and PCW timesheet labels.
  8. Assist in the preparation of annual audit.
  9. Responsible for a variety of tasks associated with the operation of the accounting department and IndependenceFirst as a whole.

VII. Work Environment

  1. Work environment is generally performed in an office setting with minimal to moderate noise level.
  2. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Experience and Skills:

I. Professional Qualifications:

  1. Associate Degree preferred.
  2. Minimum of 1 year experience in payroll processing preferred.
  3. Excellent data entry skills.
  4. Working knowledge of Excel
  5. Excellent communication skills
  6. Ability to work in a team oriented environment.
  7. Ability to work independently in a time sensitive environment.
  8. Must possess sound decision making and multi-tasking skills.
  9. Ability and flexibility to deal with pressure, deadlines and highly confidential information.
  10. Ability to perform basic math in military time.
  11. Detailed oriented and highly organized.
  12. Transportationally mobile or able to arrange own transportation.

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